# Use Cases **Registration** This module handles the full process of entering entity data into the system: - **Filling out the form:** The company representative independently entering registration data, information about representatives and UBOs, and attaching required documentation directly in the KYB Form.

👉 [KYB Form description section](https://developer.verestro.com/link/905#bkmrk-kyb-form)

- **Manual entry:** The operator creating a new client profile in the Administration Panel by providing their basic data, which triggers a registration invitation e-mail. - **Finalization from the customer panel:** The authenticated client logging into the dedicated panel to fill in informational gaps and upload missing documents indicated by the AML analyst during verification. ### **Communication** Managing the flow of information between the platform, the operator, and the business client: - **Automated e-mails:** System generation and dispatch of messages to the client's e-mail address at strictly defined points in the process: - After completing the first registration step (message with a session-securing link). - After submitting the complete form (confirmation message with a link to the Customer Panel). - After the operator adds a comment (notification about the need to correct data). - After application acceptance (message containing the generated framework agreement template). - After application rejection (information about the negative verification result). - **Comments:** Providing precise, one-way guidelines for the client by the operator, which are displayed directly in the Customer Panel interface. ### **Application Management** A comprehensive set of operational tools for analysts in the Administration Panel: - **Marking sections:** Manual validation and changing the status of individual application modules to verified. - **Identity verification:** Assessing the authenticity of submitted identity document photos and facial photos (selfies) of representatives and beneficiaries. - **Sanction lists verification:** Executing queries to check the data of entered entities and individuals against external, global restrictive databases. - [OFAC Sanctions List Search](https://www.gov.pl/web/mswia/lista-osob-i-podmiotow-objetych-sankcjami) - [United Nations Security Council Consolidated List](https://main.un.org/securitycouncil/en/content/un-sc-consolidated-list) - [Financial Sanction Lists (European data)](https://main.un.org/securitycouncil/en/content/un-sc-consolidated-list) - [Polish list (MSWiA)](https://www.gov.pl/web/mswia/lista-osob-i-podmiotow-objetych-sankcjami) - **Adding comments:** Flagging incorrect data in the application and defining a corrective action for the client. - **Internal notes:** Saving operational remarks visible exclusively to other administration employees, bypassing the client. - **Adding files:** Directly uploading attachments (e.g., specific declaration forms) to the company's profile, for example, to be completed and re-uploaded by the company. - **Risk assignment:** Evaluating the application and assigning the appropriate risk level (scoring) to the client. - **Acceptance or rejection:** Making and confirming the final business decision regarding onboarding (acceptance requires prior section approval and risk assignment). - **Periodic verification:** Initiating a re-verification procedure for an active client to refresh and confirm their data after a defined period. - **Exporting client profile:** Generating a file containing the collected entity data. - **Deleting application:** Permanent removal of the application record from the database. ### **Permissions Management** Administering access and roles of the operational team: - **Adding an employee:** Creating a new account in the Administration Panel. - **Editing an employee:** Modifying the data assigned to the account and changing assigned roles, which dictate access to specific tabs. - **Removing an employee:** Total deactivation of the account and revocation of system permissions. - **Notification configuration:** Enabling or disabling e-mail notifications for a given account regarding the appearance of new applications in the system. - **Final approval:** Individually granting a selected employee the key flag authorizing them to confirm the "Accepted" status.

Role	Administration	Commerce	Customer Service	Customer Service Tech	ESEC	Legal	Administrator	Final Approval
Adding a new client	✅	✅	❌	❌	❌	❌	✅	❌
Client preview	✅	✅	✅	✅	✅	✅	✅	❌
Data editing	✅	✅	❌	❌	❌	❌	✅	❌
Preview of ID document scans	✅	✅	✅	❌	✅	❌	✅	❌
Client verification	✅	❌	❌	❌	❌	❌	✅	❌
Risk assessment	✅	❌	✅	❌	✅	❌	✅	❌
Final client approval	❌	❌	❌	❌	❌	❌	❌	✅
Rejecting a client	✅	❌	✅	❌	✅	❌	✅	❌
User management (adding, blocking users; granting permissions)	❌	❌	❌	❌	❌	❌	✅	❌

### **Compliance Audit** Ensuring accountability and transparency of operations within the system: - **Access to logs:** Displaying the global or client-specific Audit logs registry. This compilation includes a chronological record of all system actions, status changes, and logins performed by both operators and clients.